Executive Assistant & Office Manager - Rapid Access

16-5-2018 Jobs in Dubai - UAE Bayt 23

MAIN PURPOSE OF JOB:



The Executive Assistant / Office Manager will be responsible for the administrative and organisational management of the office. The Executive Assistant / Office Manager will be responsible for the general administration of the office operations of Rapid Access in Dubai.


The Executive Assistant will be required to provide confidential, professional high level administrative support to the Managing Director as well as ensuring that sufficient administrative support is provided to the Rapid Access office in Dubai.



The role holder will also provide additional administrative support to the Heads of Department across the GCC region when necessary.


Support to the Managing Director


  • Assist the Managing Director with his daily schedule and duties, to include managing his calendar, commitments, and travel arrangements (e.g. planning itineraries, developing agendas and meeting materials and reporting expenses)

  • Arrange meetings and conference calls - including coordinating all meeting logistics, developing agendas, presentations and meeting materials, transcribing, and distributing
    notes and minutes of meetings

  • Manage incoming email, post, expenses, purchase orders and telephone calls for the Managing Director as required

  • Coordinate and consolidate information and date for board reports

  • Create, manage and provide analysis for various reports

  • Support the organisation of key events and high profile meetings

  • Conduct research and collate data and information for strategic level meetings

  • Support prompt thorough follow up of meetings the Managing Director has attended

Office Management


  • Provide general administrative support to the Rapid Access Dubai office

  • Maintaining office facilities and equipment by assisting with procurement and routine
    maintenance and upkeep

  • Manage the inventory of office supplies, ordering additional supplies as needed and
    ensuring that costs are appropriately managed

  • Manage the inventory of office supplies, ordering additional supplies as needed and
    ensuring that costs are appropriately managed

 

Job Details











Posted Date: 2018-05-16
Job Location: Dubai, United Arab Emirates
Job Role: Secretarial
Company Industry: Construction

Preferred Candidate







Career Level: Management
Gender: Female